Proven, Trusted, Proactive Payroll Compliance – Without the Hassle
Regulatory changes, multi-jurisdictional variations, and evolving employment structures – payroll compliance complexity is easy to handle with MYND. Our comprehensive services, led by trusted industry experts and powered by proprietary technology, allow you to maintain the highest standards for employee welfare without any headaches. You can scale seamlessly, confident that MYND will keep you 100% compliant with both local requirements and international governance standards.
Stronger, Smarter, Comprehensive Payroll Compliance
MYND's end-to-end service offers expert-led processes with technology-enabled checks to help you navigate the regulatory maze easily. We bring tailor-made solutions that provide real-time insights and comprehensive support to seamlessly handle all your payroll compliance complexities.
Streamlined Compliance Processes
Eliminate redundancies and ensure faster turnaround times with standardized workflows including tasks such as employees' demographic corrections, demise case handling, EPF or EPS corrections with EPFO.
Process Audit and Iterative Assessment
Identify gaps, inefficiencies, and areas of non-compliance with a comprehensive evaluation of your organization's existing compliance framework.
Custom Workflow Design
Integrate your digital tools and streamline operations with bespoke solutions that align with your business structure, industry, and geography.
Ongoing Expert Compliance Management
Monitor and update compliance records in real time with experts to stay up to date with regulatory changes while handling filings and submissions to regulatory bodies such as the EPFO, ESIC, and labour welfare boards.
Comprehensive Audit Handling
Be completely audit ready with support for timely preparation and submission of required documentation, and hands-on guidance for responding to regulatory queries.
Real-time Tracking and Insights
Get visibility into your process with a centralized compliance dashboard for real-time tracking and analytics.
Technology-driven Compliance
Leverage automation and digital interfaces that integrate payroll systems and compliance platforms to ascertain correct EPF, ESIC, LWF and professional tax contribution submissions.
24/7 Grievance Redressal Support
Get comprehensive support with 24/7 grievance redressal for employee complaints related to EPF, ESIC, professional tax, and LWF with representation before regulatory bodies to resolve complex issues.
Education and Awareness
Keep employees and HR teams updated on statutory benefits and compliance requirements with regular workshops and seminars.
Comprehensive Payroll Compliance Across All Major Regulations
Deep expertise in every aspect of statutory compliance, from registration to claims management, audit handling, and ongoing support.
Provident Fund Compliance (EPFO)
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Establishment Registration and Compliance Setup
Assistance in registering new establishments with the EPFO under the EPF Act, including consultation on whether coverage is mandatory or voluntary as per Section 1(4) of the Act.
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Contribution Management
Monthly computation of PF contributions (12% employee + 13% employer) in alignment with PF wages, ensuring compliance with wage ceiling. Tracking voluntary contributions for retirement benefits.
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Claims Management
Managing employee claims for transfers and settlements, including specific scenarios like partial withdrawals for education, housing, and medical needs. Coordination with EPFO to resolve claim disputes or delays in death settlement.
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Employee Support Services
Educating employees about the Universal Account Number (UAN) and assisting with activation, linking Aadhaar, and updating KYC documents. Assisting employees with their queries regarding automated SMS alerts and app-based access to PF balances, ensuring transparency and employee empowerment.
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Audit and Dispute Handling
Conducting pre-inspection audits to prepare clients for EPFO scrutiny. Representing employers during compliance inspections or hearings.
Employees' State Insurance Corporation (ESIC) Compliances
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Registrations
Obtaining registration for employers and employees (IP) under the ESIC Act, including applicability threshold guidance. Assistance in obtaining sub-code registrations for branches or sub-units across multiple states.
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Assistance with Claims
Assisting employees with their claims for sickness, maternity, and disability benefits, including extended sickness benefits for critical illnesses. Managing dependents' claims in the event of employment-related fatalities.
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Medical Benefit Coordination
Coordination with ESIC dispensaries and empanelled hospitals to arrange cashless treatment for employees and their families.
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Technology-Enabled Compliance
Providing real-time dashboards to track ESIC contributions.
Professional Tax Management
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Calculation and Filing
Submission of professional tax for each employee based on state-specific slab rates, ensuring precision down to individual earnings categories. Filing periodic professional tax returns, customized to jurisdictional requirements.
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Representation and Dispute Resolution
Assisting employers in resolving professional tax disputes and representing them during inquiries conducted by local authorities.
Labour Welfare Fund (LWF) Compliance
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Contribution Management
Processing contributions for LWF at employee and employer levels as per state-specific rules. Timely filing of LWF returns, ensuring zero penalties for delayed contributions.
Proactive Checks. Fully Compliant. Assured Business Continuity.
Experience measurable improvements across accuracy, cost efficiency, risk management, and operational resilience with MYND's proven payroll compliance framework.
Near Perfect Precision
Eliminate compliance errors and maintain the highest standards of accuracy through our multi-layered verification system.
- Rigorous internal audits
- Technology-enabled checks, robust escalation matrix
- Regular performance reviews and corrective action
Reduced Operational Costs
Streamline your operations and achieve significant cost savings through our optimized processes and economies of scale.
- Consolidation of fragmented processes
- Centralized framework
- Reduced overheads by leveraging economies of scale
Data-driven Decision Making
Gain complete visibility and control with comprehensive analytics that enable informed strategic decisions.
- Real-time, actionable insights
- Visibility into compliance status, risk exposures, resource allocations
Seamless Business Continuity
Protect your operations with comprehensive backup systems and disaster recovery protocols that guarantee uninterrupted service.
- Delivery Continuity Plan for expected and unexpected disruptions
- Disaster recovery plans
- Redundancies in key processes, and real-time data backups
Robust Audit Processes
Be audit-ready at all times with comprehensive documentation, organized processes, and dedicated support during inspections.
- Active support during internal and external audits
- Comprehensive documentation, processes and compliance reports
- Proactive audit-readiness
Tailored Value for Every Team
From finance teams to HR departments and senior leadership, MYND's payroll compliance services deliver specific benefits that matter to each stakeholder.
Ensure accurate and timely payroll processing, minimizing financial risks
Simplify statutory payments (PF, ESI, LWF, PT, TDS) with automated compliance
Reduce penalties and interest charges through on-time filings and payments
Gain clear visibility with real-time reports for audits and financial planning
Automate statutory deductions and filings, reducing manual effort
Ensure compliance with labor laws, boosting employee trust and retention
Streamline employee documentation and benefits processing (ESI, PF, Gratuity)
Provide accurate, compliant payslips and reduce employee queries
Minimize legal and financial risks with 100% payroll compliance
Protect the organization's reputation through ethical and compliant payroll practices
Improve operational efficiency and free up internal teams for strategic tasks
Enable data-driven decision-making with comprehensive compliance reporting
Experience. Expertise. Excellence.
MYND sets the bar in regulatory compliance and managed services, with a reputation for delivering seamless, client-centric solutions. Through hands-on service and support MYND has built several long-standing relationships with a client retention rate surpassing 95%.
Deep Domain Expertise and Nationwide Presence
Our Edge
- 20+ years of experience in regulatory compliance
- Deep insights into intricacies of labour laws, Labour and Employment policies, and employee welfare mandates
- Regular training programs to ensure the team remains updated with changes in legislations and compliance standards
- Presence across key regions and understanding of local regulations
- Collaboration between regional teams and central operations
What it Means for You
- Minimized risk
- Proactive compliance management
- Seamless service delivery and uniform compliance across geographically dispersed operations
In-depth Process Knowledge and Cross-functional Expertise
Our Edge
- Meticulously developed frameworks for each compliance area – EPFO, ESIC, professional tax, labour laws – with process mapping and SOPs
- Documented workflows for complexities, including jurisdiction-specific requirements
- Continuous professional development of employees in multiple compliance areas like payroll, benefits, and rate of contributions
- Team rotations and upskilling programs encouraging flexibility and knowledge sharing
What it Means for You
- High accuracy and consistency in compliance tasks, even for multi-location organizations
- Efficient handling of diverse client requirements
- Minimized chances of knowledge silos
Innovative, Tech-driven Solutions
Our Edge
- Proprietary platforms honed over time
- Integrations with client systems for real-time monitoring, reporting, and analytics
- Features for automated alerts for deadlines, dashboards for progress tracking, and anomaly detection
What it Means for You
- Enhanced transparency
- Reduced manual errors
- Optimized compliance operations
Client-centric Approach
Our Edge
- Dedicated account managers as single points of contact
- Feedback loops and SLAs
What it Means for You
- Customized solutions that align with your objectives
- Consistent, long-term relationship with a trusted partner
It's Easy to Stay Compliant with Us
4 Steps to Ensure 100% Compliance
We Play by Your Rulebook
Whether you're managing 20 suppliers or 2,000, across one location or ten, we map your risk zones and understand your regulatory landscape to craft a customised framework that mirrors your internal policies and aligns with your industry regulations and sector-specific guidelines.
Integration is Seamless
We integrate with your existing systems (ERP, procurement, etc.) seamlessly. Smooth onboarding and comprehensive document collection ensure you and your vendors meet compliance standards from Day One.
We Monitor, Continuously
Think of us as your compliance command center. From ongoing document checks to risk scoring and compliance audits, we stay on top of everything. You get real-time dashboards, automated alerts, and custom reports—so you're always informed without digging for data.
We Review and Refine
Compliance isn't static—and neither are we. As regulations evolve and business landscapes shift, we update processes. Regular review sessions, KPI tracking, and continuous improvements ensure your compliance stays bulletproof.
Ready to Bulletproof Your Payroll Compliance?
Let MYND handle the complexity while you focus on growing your business. Get started with a free consultation with our compliance experts today.
