Take charge of petty cash and team spending with MYNDSpendX, the intelligent expense processing platform designed by industry experts for multi-location businesses. Compliant and configurable, the platform is built to enable on-the-go expense capture, processing and approvals, providing full visibility everywhere. Cash flow improves as the need for location-specific funds gets eliminated and data-backed insights emerge.
Benefits
Wherever Imprest is used instead of UPI based transaction, we have a Cash Balance certificate, where at every month-end Location needs to declare available physical cash balance. Cash balance certificate contains automatic reconciliation of the balance as per book and physical balance. Location can not submit the expense voucher for next month unless they declare details of the Cash balance. This feature is also used to handover activity for change in hands at location , cash balance certificates can be generated as part of this process. This certificate is also generated during the audit of the location.
Optimal utilization of working capital tied up in petty cash
Full visibility over every expense
100% policy adherence across locations
X% faster reconciliation and closing processes
Minimize manual intervention, streamline workflows
Minimize fraud and cash pilferage
Implement best practices across locations
Reduce operational costs
Get actionable insights for better financial decisions
Add new locations without process complications
The team’s responsiveness and dedication have been instrumental in helping us meet tight timelines and deliver accurate HR reports internally.
The enhanced version of HRX is user-friendly and evolving well with our inputs being heard and addressed. The platform has streamlined our HR operations, improved data accuracy, and enhanced overall efficiency. HRX has brought clarity and structure to our HR processes. We truly value the partnership and look forward to continued success together.
MYNDX has become a reliable foundation for our HR operations, and we’re confident it will continue to support our growth.
Raj VM
Director HR
Nexteer (INTC)
…centralising all employee data in one secure, easily accessed repository and automating leave management that once drained staff time. Even the least tech‑savvy faculty adopted the intuitive interface, and during peak term‑transition workloads the system keeps us on track. Whenever questions arise, MYNDX’s responsive support team steps in with swift answers and extra training.
Vishal Arora
HR Dept
Thapar Institute of Engineering & Technology
I would like to express our sincere appreciation for the MyndX HRIS and the continued support provided by MYND. The platform has brought significant improvements to our HR operations, especially through the Employee Information Portal (EIP), Leave & Attendance, Travel & Expense (T&E), and Separation modules. Each module has added real value — from simplifying employee data access to automating attendance tracking, streamlining travel reimbursements, and managing separation processes with clarity and compliance. What truly sets MYND apart is the responsiveness and professionalism of their team, which has consistently enhanced our experience. We value this partnership and look forward to building on this strong foundation.
Manish Dubey
Head HR
Greenheck India Pvt Ltd
…This is backed up by a great support team who are always on hand to help us with any questions. We’re excited to continue building on this successful collaboration.
Rajiv Singh
CHRO
Avis India (Mercury Car Rental)
Mynd Integrated Solutions has been a trusted partner, streamlining our Vendor Payables and driving accuracy and efficiency across every region. When complex requirements or tight deadlines arise, they meet them head‑on, tailoring solutions that often exceed expectations and evolving their processes alongside our growth. Acting as a seamless extension of our team, they combine reliability with a deep grasp of our objectives. I value this strategic partnership and wish them continued success.
Avijit Sengupta
Vice President – Pivot - Global Shared Services
Tata Consumer Products Limited
…and we haven’t looked back. Its invoice‑recognition tech reads even the messiest vendor bills, while mobile approvals let managers sign off on the move. Month‑end close now finishes in three days instead of two weeks, and the vendor portal slashes payment‑status queries. New hires master the system in a week, thanks to its intuitive design and MYND’s proactive success team. In our digital journey, choosing MYND APX has been a defining win.
Nikhil Poddar
Finance Controller
Chaipoint
Snap, Submit, Smile!
Step 1: Expense capture and documentation
The user takes a photo of an expense receipt using the SpendX mobile app
User can upload the receipt using web application as well
User enters few details like expense nature and amount
Initial policy checks are applied
Chat like feature to communicate on the expense voucher
Key features
FAQ
Incoming Request Approved
Step 2: Approval Workflow
The system notifies the user’s manager of the request.
The manager uses their phone or computer to respond instantly.
Approval is received
Manager can clarify queries on the voucher or reconsider if correction is needed
Key features
FAQ
Finance Validation
Step 3: Finance Validation
Once the expense is approved by the business, finance team validates the same
Finance team has ability to check & correct the accounting
Finance team can clarify the question or send it back in case of any observations
Transaction status and balances are updated in real-time.
Key features
FAQ
Funds Incoming!
Step 3: Fund Allocation and Payment
The system allocates funds once the expenses are validated by finance team
The UPI-based centralized wallet system is used to complete the payment or Fund is transferred to respective account
Transaction status and balances are updated in real-time.
Key features
FAQ
Reconcile, Relax, Repeat
Step 4: Accounting
The user’s expense is automatically mapped to the corresponding GL code and cost centre
Information is instantly logged into the integrated accounting systems.
Users can generate on-demand reports as per requirement.
Key features
FAQ
Eliminate physical cash handling and maintain perfect control with a radical new fund management system.
MYNDSpendX’s secure integration with UPI brings you an advanced digital wallet system that simplifies expenditure like never before.
Efficiently automate all your workflows without missing a beat in policy compliance.
SpendX employs a flexible and sophisticated system that adapts to the most complex organisational hierarchies while incorporating policy checks at each process step.
Recording expenses and processing approvals happen at lightning speed on MYNDSpendX.
The purpose-built mobile application enables users to capture rapid expenses and receive timely responses from approvers.
Ensure accurate expense allocation by integrating SpendX directly with your accounting systems.
You can now access customisable GL code mapping and cost centre allocation rules that can power your automated systems.
User activity tracking
Digital receipt storage
Document version control
Standard reports
Export capabilities
Role-based access control
Multi-factor authentication
Secure access controls
Location month-wise expense dashboard
Integrations
SpendX seamlessly integrates with popular enterprise systems. Secure APIs with the appropriate authentication and authorisation mechanisms are in place to ensure uninterrupted data flow, data accuracy and process automation. Maintenance and regular updates are conducted to ensure continued compatibility.
SAP (ECC and S/4HANA)
Oracle EBS
Microsoft Dynamics
Any other system
Active Directory
SAML-based SSO providers
OAuth 2.0 compatible systems
UPI platforms
Security
SpendX comes with enterprise-grade security for all your sensitive financial and transaction data. It was built with multiple layers of protection:
Have More Questions?
All Your Questions – Answered.
MYNDSpendX's centralized wallet system eliminates the need for location-wise cash reserves, enabling optimal fund allocation based on actual requirements. The platform's intelligent fund management capabilities ensure efficient use of available funds while maintaining operational flexibility.
MYNDSpendX implements enterprise-grade security measures, including end-to-end encryption, multi-factor authentication, and regular security audits. All transactions are processed through secure channels with comprehensive audit trails.
MYNDSpendX offers direct integration with major ERP systems through secure APIs. The platform supports automated GL code mapping and cost center allocation, ensuring seamless data flow while maintaining data integrity.
MYNDSpendX's workflow engine supports highly configurable approval workflows that match any organisational hierarchy. The system allows for different workflows based on expense types, amounts, and locations.
MYNDSpendX implements automated policy checks at every stage of the expense process. The system validates expenses against defined policies before submission and during approval, preventing policy violations.
MYNDSpendX provides comprehensive reporting tools, including standard reports and advanced analytics capabilities. Users can access real-time dashboards and detailed expense analysis.
MYNDSpendX offers comprehensive training programs, detailed documentation, and multi-channel support to ensure successful implementation and adoption.
MYNDSpendX supports multi-currency operations and can be configured to handle various tax requirements and compliance needs.
Implementation follows a structured approach that includes system configuration, integration setup, user training, and phased rollout to ensure smooth adoption.
MYNDSpendX provides secure digital storage for all expense documents, with easy search and retrieval capabilities. It also maintains compliance with retention requirements.
Yes, MYNDSpendX supports multi-entity operations with appropriate segregation and consolidated reporting capabilities.
We can reduce your expense lifecycle from days to minutes, without compromising on accuracy.
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