Every Expense, Every Location - Under Control
Take charge of petty cash and team spending with MYNDSpendX, the intelligent expense processing platform designed by industry experts for multi-location businesses. Compliant and configurable, the platform is built to enable on-the-go expense capture, processing and approvals, providing full visibility everywhere. Cash flow improves as the need for location-specific funds gets eliminated and data-backed insights emerge.
- GL code & cost center mapping
- UPI-backed centralized wallet system
- Mobile-first Design
- Automated Compliance Check
Control. Compliance. Cash Flow.
MYNDSpendX transforms expense management from a manual, time-consuming process into an automated, policy-driven system that delivers measurable business outcomes across your entire organization.
Improved Cash-flow
Optimal utilization of working capital tied up in petty cash
- Centralized wallet system
- Virtual fund allocation
- Option to maintain minimum imprest with location
Complete Control
Full visibility over every expense
- Real-time tracking
- Automated reconciliations
- Advanced analytics
Flawless Policy Compliance
100% policy adherence across locations
- Built-in policy checks
- Automated validations
- Comprehensive audit trails
Accelerated Closing
30% faster reconciliation and closing processes
- Automated expense capture
- Real-time processing
- Direct ERP integration with accounting systems
Higher Operational Efficiency
Minimize manual intervention, streamline workflows
- Mobile-first approach
- Automated workflows
- Intuitive user interface
Reduced Risk
Minimize fraud and cash pilferage
- Digital transactions
- Automated controls
- Real-time monitoring
Standardized Processes
Implement best practices across locations
- Standardized workflows
- Centralized policy management
- Uniform implementation
Better Cost Optimization
Reduce operational costs
- Automated processes
- Reduced manual intervention
- Optimized fund allocation
Data-backed Cash Flow Insights
Get actionable insights for better financial decisions
- Advanced analytics
- Customisable dashboards
- Trend analysis
The MYNDSpendX Process
From expense capture to accounting - stress-free expense lifecycle management
Expense capture and documentation
- The user takes a photo of an expense receipt using the SpendX mobile app
- User can upload the receipt using web application as well
- User enters few details like expense nature and amount
- Initial policy checks are applied
- Chat like feature to communicate on the expense voucher
Approval Workflow
- The system notifies the user's manager of the request
- The manager uses their phone or computer to respond instantly
- Approval is received
- Manager can clarify queries on the voucher or reconsider if correction is needed
Finance Validation
- Once the expense is approved by the business, finance team validates the same
- Finance team has ability to check & correct the accounting
- Finance team can clarify the question or send it back in case of any observations
- Transaction status and balances are updated in real-time
Fund Allocation and Payment
- The system allocates funds once the expenses are validated by finance team
- The UPI-based centralized wallet system is used to complete the payment or Fund is transferred to respective account
- Transaction status and balances are updated in real-time
Accounting
- The user's expense is automatically mapped to the corresponding GL code and cost centre
- Information is instantly logged into the integrated accounting systems
- Users can generate on-demand reports as per requirement
Everything a High-Performing Team Needs
MYNDSpendX combines powerful features to transform how your organization manages expenses. From intelligent workflows to real-time integrations, every capability is designed to eliminate manual work and ensure policy compliance.
UPI-Backed Centralized Wallet
Eliminate physical cash handling and maintain perfect control with a radical new fund management system. MYNDSpendX's secure integration with UPI brings you an advanced digital wallet system that simplifies expenditure like never before.
Intelligent Workflow Engine
Efficiently automate all your workflows without missing a beat in policy compliance. SpendX employs a flexible and sophisticated system that adapts to the most complex organisational hierarchies while incorporating policy checks at each process step.
Mobile-first Architecture
Recording expenses and processing approvals happen at lightning speed on MYNDSpendX. The purpose-built mobile application enables users to capture rapid expenses and receive timely responses from approvers.
Automated GL Integration
Ensure accurate expense allocation by integrating SpendX directly with your accounting systems. You can now access customisable GL code mapping and cost centre allocation rules that can power your automated systems.
Comprehensive Tracking & Enterprise Security
MYNDSpendX provides complete visibility and enterprise-grade security to protect your sensitive financial data while maintaining comprehensive audit trails.
Tracking & Reporting
- User activity tracking
- Digital receipt storage
- Document version control
- Standard reports
- Export capabilities
Security Features
- Role-based access control
- Multi-factor authentication
- Secure access controls
MYNDSpendX For You
Tailored benefits for every stakeholder in your organization - from finance teams to operations staff, everyone gains from streamlined expense management.
Finance & Compliance
- Real-time visibility of expenses across locations
- Lesser working capital tied up in petty cash reserves
- Significantly faster reconciliation and closing
- Reduced operational costs in expense management
- Audit trail compliance
CXOs and Process Owners
- Complete control and visibility of expenses at every location
- Actionable insights for better financial decision-making
- Minimized risk of fraud and cash pilferage
- Lesser working capital tied up in petty cash reserves
- Reduced operational costs in expense management
Risk Management & Compliance Teams
- Reduced manual work
- Near-perfect policy adherence across all locations
- Minimized risk of fraud and cash pilferage
- Negligible error rate
Operations Teams
- Digitised processes
- Streamlined expense management
- Easy to record the daily expense
- Faster approval of the expense and a quick clarification
- Can focus on operational excellence
- Location month-wise expense dashboard
MYNDSpendX For Your Industry
Tailored expense management solutions for diverse industries with unique operational requirements and compliance needs.
Multi-location retail operations
Are you struggling to maintain operational flexibility and centralised control over numerous retail locations? MYNDSpendsX provides you with location-specific insights, control, and standardised processes across stores by:
- Reducing risks associated with cash handling
- Standardising expense processes across locations
- Offering live visibility of each retail location
- Optimising working capital allocation
Quick-service restaurants
Are high transaction volumes across outlets complicating your expenses? MYNDSpendX can enhance your operations while giving you greater control over your expenses:
- By tackling high-volume transactions
- Tracking expenses in real-time
- Automating reconciliation
- Reducing cash handling risks
Manufacturing facilities
Are diverse expenses coming in the way of efficient management across production sites? MYNDSpendX maps and tackles various types of expenses, helping centralise expense management across sites by:
- Enacting site-specific expense management
- Automating policy enforcement
- Allocating funds in real-time
- Comprehensively tracking all expenses
Construction projects
Do you have multiple ongoing projects, each with their expenses? MYNDSpendX enables you to manage site-specific expenses with centralised oversight by:
- Offering project-specific expense tracking
- Taking a mobile-first approach for site teams
- Permitting flexible fund allocation
- Displaying live project expense visibility
Healthcare networks
Are multiple facilities entangling your expense management systems? Achieve facility-wise flexibility while standardising best practices with MYNDSpendX's:
- Facility-specific expense management
- Compliance-focussed workflows
- Real-time expense tracking
- Automated reconciliation
We're Compatible
SpendX seamlessly integrates with popular enterprise systems. Secure APIs with the appropriate authentication and authorisation mechanisms are in place to ensure uninterrupted data flow, data accuracy and process automation. Maintenance and regular updates are conducted to ensure continued compatibility.
Enterprise Resource Planning (ERP) Systems
- SAP (ECC and S/4HANA)
- Oracle EBS
- Microsoft Dynamics
- Any other system
Point of Sale (POS) Systems
- Active Directory
- SAML-based SSO providers
- OAuth 2.0 compatible systems
Payment Systems
- UPI platforms
Your Safety, Our Obsession
MYNDSpendX comes with enterprise-grade security for all your sensitive financial and transaction data. It was built with multiple layers of protection.
End-to-end encryption for all data transmission
Secure data storage with encryption at rest
Multi-factor authentication for user access
Regular security audits and penetration testing
Comprehensive audit trails for all activities
Regular security updates and monitoring
Have More Questions?
All Your Questions – Answered.
How does MYNDSpendX reduce working capital requirements?
MYNDSpendX's centralized wallet system eliminates the need for location-wise cash reserves, enabling optimal fund allocation based on actual requirements. The platform's intelligent fund management capabilities ensure efficient use of available funds while maintaining operational flexibility.
What security measures does MYNDSpendX employ to protect financial data?
MYNDSpendX implements enterprise-grade security measures, including end-to-end encryption, multi-factor authentication, and regular security audits. All transactions are processed through secure channels with comprehensive audit trails.
How does MYNDSpendX integrate with existing accounting systems?
MYNDSpendX offers direct integration with major ERP systems through secure APIs. The platform supports automated GL code mapping and cost center allocation, ensuring seamless data flow while maintaining data integrity.
Can MYNDSpendX handle complex approval hierarchies?
MYNDSpendX's workflow engine supports highly configurable approval workflows that match any organisational hierarchy. The system allows for different workflows based on expense types, amounts, and locations.
How does MYNDSpendX ensure policy compliance?
MYNDSpendX implements automated policy checks at every stage of the expense process. The system validates expenses against defined policies before submission and during approval, preventing policy violations.
What type of reporting capabilities does MYNDSpendX offer?
MYNDSpendX provides comprehensive reporting tools, including standard reports and advanced analytics capabilities. Users can access real-time dashboards and detailed expense analysis.
What training and support does MYNDSpendX provide?
MYNDSpendX offers comprehensive training programs, detailed documentation, and multi-channel support to ensure successful implementation and adoption.
How does MYNDSpendX handle different currencies and tax requirements?
MYNDSpendX supports multi-currency operations and can be configured to handle various tax requirements and compliance needs.
What is the implementation process for MYNDSpendX?
Implementation follows a structured approach that includes system configuration, integration setup, user training, and phased rollout to ensure smooth adoption.
How does MYNDSpendX handle document storage and retrieval?
MYNDSpendX provides secure digital storage for all expense documents, with easy search and retrieval capabilities. It also maintains compliance with retention requirements.
Can MYNDSpendX handle multiple legal entities?
Yes, MYNDSpendX supports multi-entity operations with appropriate segregation and consolidated reporting capabilities.
Ready to Take Control of Your Expenses?
Join hundreds of multi-location businesses that have transformed their expense management with MYNDSpendX. See how our intelligent platform can reduce working capital requirements, ensure policy compliance, and provide real-time visibility across all your locations.
