Accounts Payable Transformation for a Global Renewable Energy Leader
How MYND Integrated Solutions transformed AP for a renewable energy firm, processing 9,000+ invoices with 80% automation
AP Automation Transformation Story...
A leading Renewable Energy producer partnered with MYND Integrated Solutions to transform their accounts payable operations, which were struggling to keep pace with explosive growth. The implementation of MYNDAPX, MYND's proprietary AI-powered digital platform, revolutionized invoice processing across 10,000 vendors and 9,000 monthly invoices.
The Numbers Behind the Transformation
This AP transformation initiative delivered measurable impact: processing time dropped by 67%, total cost of ownership decreased by 25%, and 80% of invoices now flow through the system untouched by human hands. More importantly, the AP team shifted from manual data entry to strategic vendor management and working capital optimization.
At a Glance : AP Automation Journey
Monthly Volume
9,000 Invoices
Implementation
20 Weeks
ROI Timeline
Within 12 Months
The Challenge
Rapid expansion
in the renewable energy sector brought unprecedented challenges to our client's
finance operations.
Their vendor base had exploded to 10,000 suppliers within a
decade, while monthly invoice volumes reached 9,000 documents.
Rapid Vendor Expansion
Manual email submissions and disparate spreadsheets created long queue times, frequent data re-entry errors, and limited visibility for vendors and procurement stakeholders.
High Processing Effort
30 FTEs dedicated solely to AP operations struggled to maintain SLAs. Paper handling and offline approvals stretched the invoice-to-payment cycle, missing early payment discounts.
Compliance Complexity
Regulatory requirements mandated archival of physical originals. Tracking hard copies through authorization chains created bottlenecks and significant audit risks.
The MYNDAPX Solution
MYND Integrated Solutions deployed a comprehensive digital transformation strategy centered on the MYNDAPX platform,
combining intelligent automation with robust governance frameworks.
Key Solution Components
Vendor Self-Service Portal
Cloud-based portal enabling suppliers to upload e-invoices, view real-time status updates, access remittance advice, and raise queries within a unified interface.
Intelligent Document Processing (IDP)
GenAI-based OCR and machine learning engine extracting header and line-item data with 80% of invoices bypassing human touch entirely.
Configurable Business Rules
Embedded approval hierarchies, 3-way matching thresholds, and tax validations with automated exception alerts and direct ERP posting.
Physical Document Governance
Comprehensive tracking of physical invoices with scanning, digital linking, and secure storage routing to ensure regulatory compliance.
Implementation Journey
The transformation followed a phased approach designed to minimize disruption while maximizing adoption and results.
Transformational Result
The MYNDAPX implementation delivered exceptional results across all key performance indicators, fundamentally transforming the client’s AP operations.
25%
Total Cost of Ownership Reduction
12➜4 Days
Invoice-to-Pay Cycle Time
80%
Touchless Invoice Processing Rate
60%
Reduction in Vendor Queries
Strategic Impact
Working Capital Optimization
Earlier capture of cash discounts up to 1.5% on strategic spend through faster processing
Workforce Transformation
AP team refocused on dynamic discount negotiation, payment-term alignment, and supplier performance analytics
Vendor Satisfaction
Self-service capabilities and real-time visibility dramatically improved supplier relationships
Scalability
Cloud architecture accommodates seasonal invoice spikes without performance degradation
Critical Success Factors
Stakeholder Alignment
Workshops with finance teams and vendors streamlined AP workflows, ensuring smooth adoption and reduced resistance to change
Scalable Architecture
The cloud solution handled 9,000+ monthly invoices effortlessly, maintaining speed and accuracy even during seasonal peaks.
Regulatory Compliance
Automated audit trails, GST validation, and physical-copy tracking ensured full statutory compliance in a highly regulated sector.
Data-Driven Governance
Real-time dashboards provided visibility into SLAs and invoice status, driving proactive control and continuous improvements.
Key Learnings
Early Vendor Engagement
Incentive programs such as prioritized payments drove rapid portal adoption and compliance
Continuous Model Tuning
Regular training of the OCR engine on new vendor layouts sustained touchless rates above 80%
Proactive Compliance
Embedding compliance checkpoints at ingestion rather than pre-payment reduced costly reversals
Change Management
Comprehensive training and support ensured smooth transition for both internal teams and vendors
Transform Your Accounts Payable Operations NOW
Discover how MYNDAPX can revolutionize your finance operations with intelligent automation and seamless vendor management.
