How India's Premier Real Estate Developer Automated AP with MYNDAPX
Building the Future of Real Estate Finance
Overview of Client
In India's dynamic real estate sector, where projects span years and involve hundreds of vendors—from construction contractors to interior designers, from material suppliers to facility managers—financial operations become exponentially complex.
Our client, a leading real estate developer with multiple high-rise residential and commercial projects across India, was managing a vast ecosystem of vendor relationships. With 4,000+ transactions flowing through their accounts payable system every month, they needed a foundation as solid as the structures they built.
The Industry Reality:
Real estate development isn't just about constructing buildings — it's about orchestrating hundreds of moving parts. Every tower, every project, every phase involves unique vendors, custom contracts, milestone-based payments, and strict regulatory compliance. Traditional AP processes simply couldn't keep pace with this complexity.
The Real Estate Finance Challenges
When Manual Processes Threatened Project Timelines
Zero Visibility, Total Chaos
No real-time view of open POs or pending invoices; finance queries required days of manual reconciliation
Vendor Relationship Strain
Delayed payments and unpredictable cycles damaged critical contractor relationships and disrupted timelines
TAT Nightmare
Physical invoice routing through multiple approval layers took 20-30 days, violating payment terms and SLAs
Accrual Accuracy Issues
Month-end closures chaotic without real-time tracking; inaccurate provisions impacted financial reporting
Onboarding Bottlenecks
Manual vendor onboarding process took weeks, delaying new project kickoffs and frustrating vendors
Compliance & Audit Concerns
No proper audit trails or systematic records made proving payment legitimacy labor-intensive during audits
Our Solution: Architecting a Digital-First AP Infrastructure
MYNDAPX: Purpose-Built for Complex Real Estate Finance
Intelligent Vendor Onboarding
• Digital self-registration portal for new vendors 📲
• Automated verification: GST validation, bank A/C checks, BGV 📊
• Reduced onboarding time from 3 weeks to 3 days ✅
Self-Service Vendor Portal
🔗 24/7 access to personalized vendor dashboard
📘 Digital invoice submission and real-time status tracking
⏱️ Eliminated 90% of payment inquiry calls
Intelligent Workflow Engine
🎧 Smart multi-tier approval workflows matching project hierarchies
🚨 Approval limits by designation and project type
📲 Mobile approval capability for on-site executives
Seamless System Integration
📲 Real-time ERP system integration
📊 Automated data synchronization—zero manual entry
✅ Eliminated version conflicts and reconciliation issues
Real-Time Visibility Dashboard
🔗 Instant access to open PO values by project
📘 Pending invoice aging reports and TAT compliance metrics
💰 Budget vs. actual comparisons in real-time
TAT Tracking & Alerts
🎧 Escalation to higher authorities on delays
🚨
Vendor notifications on payment schedules
📲 SLA breach alerts and audit-ready compliance reports
From Construction to Excellence: Measurable Transformation
Benefits Delivered: A Lasting Transformation
Our intervention brought measurable improvements to the client’s Accounts Payable operations. By combining automation, compliance, and a vendor-first approach, MYND transformed an inefficient system into a streamlined, transparent, and scalable process.
Crystal Clear Visibility
• Automatic tracking of services rendered vs. invoices pending
Workflow Automation Success
• Digital routing eliminated physical delays
Vendor Satisfaction Soared
• Contractors prioritized projects knowing payments guaranteed
Operational Efficiency Gained
• Handle more projects without proportional headcount increase
Ready to Transform Your Real Estate Finance Operations?
