Risk-Proof Your Vendor Network Ensure Full Compliance
Get complete control over vendor compliance and safeguard your business against penalties, delays and reputational risk with MYND's end-to-end vendor compliance managed services. Our expert-led vendor compliance services ensure every vendor is verified, every document is in place, and regulatory standards are met.
- Vendor Workforce Engagement & Licensing Compliance
- Vendor Statutory Payments & Wage Compliance
- Vendor Social Security & Welfare Compliance
- Vendor Worker Safety & Compensation Compliance
We've Got You Covered
Vendor Workforce Engagement & Licensing Compliance
- The Contract Labour (Regulation and Abolition) Act, 1970
- The Private Security Agencies (Regulation) Act, 2005
- The Building And Other Construction Workers Act, 1996
Vendor Statutory Payments & Wage Compliance
- The Minimum Wages Act, 1948
- The Payment of Wages Act, 1936
- The Payment of Bonus Act, 1965
- The Payment Of Gratuity Act, 1972
- The West Bengal Workmen'S House-Rent Allowance Rules, 1975
- The Maharashtra Workmen's Minimum House Rent Allowance Act,1983
Vendor Social Security & Welfare Compliance
- The Employees' Provident Funds and Miscellaneous Provisions Act, 1952
- The Employees' State Insurance Act, 1948
- The Maternity Benefit Act, 1961
- Labour Welfare Fund Act and State Rules
- Professional Tax Act and State Rules
- The Employees' Compensation Act, 1923
Vendor Worker Safety & Compensation Compliance
- The Building And Other Construction Workers (Regulation Of Employment And Conditions Of Service) Act, 1996
End-to-End Vendor Compliance Management
Streamlined. Tested. Transparent
MYND delivers comprehensive vendor compliance management across your factories, project sites, and offices. From contractor verification and statutory payments to record maintenance and third-party audits, every detail is handled with precision. Our service also covers contract labor compliance, regulatory change management, and employee benefits coordination— reducing your in house burden while ensuring vendors stay fully compliant.
Streamlined Third-Party Audit Processes
Eliminate vendor non-compliance stress with a streamlined vendor audit process that simplifies contractor compliance workflows right from tracking updates to execution and reporting, so that you can freely focus on core business goals.
Customized Expert-Led Solutions
Navigate complexity easily with compliance plans tailored by industry experts to match your business and regulatory environment.
Regulatory Change Management
Stay ahead of current and future non-compliance risks. We continuously track all regulatory changes, keeping our team up-to-date and conducting periodic audits, ensuring that vendors are compliant with the latest rules and regulations.
Versatile Compliance Team
Ease your in-house burden with our cross-functional team of subject matter experts who possess an intricate knowledge of Principal Employer and Contractor compliances and have a proven track record of excellence.
Automation & Real-time Dashboards
Reduce manual effort, improve accuracy, and identify potential risks to Principal Employers with automated periodic vendor audits. Get real-time analytics dashboards for minute visibility into your vendor compliances.
Records Digitization
Never get caught off guard; quickly retrieve documents during inspections with digital storage of documents and statutory records such as licenses, returns, and audit reports.
Risk Assessment and Planning
Be proactive. We help you identify compliance gaps through detailed risk assessments and recommend tailored process improvement plans. In cases of non-compliance, corrective action plans to mitigate risks are implemented.
The Complete Offering
Core Compliance Management & Monitoring
- Ensure Compliance of Vendors across Factories, Establishment, and Project Sites
- Keep Records, Registers, Forms, and Notices Updated under Applicable Legislations
- Guarantee Compliance with Minimum Wages and Timely Payment of ESI, EPF, and LWF
- Ensure EPF and ESI Compliance for Contractors
- Ensure compliance under BOCW Act and ISMA Act
- Update Principal Employer Registration Certificates as Needed
- Coordinate with Authorities for Inspections and Notifications
- Address Accident-Related compliance for Contract Workers
Contract Labor Compliance Management
- Manage Entry and Exit of Contract Laborers to Meet Compliance Requirements
- Preparation and Submission of Statutory Registers for each contractor
- Manage Retirement or Terminal Benefits for Contract Workers
Employee Benefits & Support Coordination
- ESI and EPF benefits facilitation
- Assistance in accessing statutory entitlements
Zero Risk. Better Accountability. Enhanced Trust.
Increased Operational Efficiency
Expert-led vendor audits Digitized and streamlined workflows Improved resource allocation
Stronger Vendor Relationships
Clear expectations, transparent processes Consistent engagement fosters trust Better compliance drives performance improvement
Proactive Risk Mitigation
Process improvement measures Early identification of compliance risks Fewer penalties, legal issues and operational disruptions
Enhanced Stakeholder Trust
Third-party audit to ensure ethical standards for vendor workforce Improved compliance standards Stronger brand reputation with clients, partners, and authorities
Data-driven Decision Making
Real-time compliance metrics tracking Structured reporting and granular visibility Improved planning and forecasting
Granular Accountability
Clearly-defined SLAs Timely execution of compliance tasks Single point of accountability for all compliance-related activities
Benefits for You
Minimize regulatory risks and avoid legal penalties
Simplify audits with centralized documentation and real-time compliance status
Stay updated on regulatory changes with automated tracking
Ensure faster, accurate reporting for statutory filings
Accelerate vendor onboarding with built-in compliance checks
Maintain complete visibility into vendor compliance status
Reduce admin workload through automated workflows
Strengthen vendor relationships through transparent processes
Mitigate organizational risk with end-to-end compliance oversight
Drive operational efficiency and cost savings
Enhance brand reputation through ethical vendor governance
Leverage data-driven insights for better decision-making
It's Easy to Stay Compliant with Us
04 Steps to Ensure 100% Compliance
We Play by Your Rulebook
Whether you're managing 20 suppliers or 2,000, across one location or ten, we map your risk zones and understand your regulatory landscape to craft a customised framework that mirrors your internal policies and aligns with your industry regulations and sector-specific guidelines.
Integration is Seamless
We integrate with your existing systems (ERP, procurement, etc.) seamlessly. Smooth onboarding and comprehensive document collection ensure you and your vendors meet compliance standards from Day One.
We Monitor, Continuously
Think of us as your compliance command center. From ongoing document checks to risk scoring and compliance audits, we stay on top of everything. You get real-time dashboards, automated alerts, and custom reports—so you're always informed without digging for data.
We Review and Refine
Compliance isn't static—and neither are we. As regulations evolve and business landscapes shift, we update processes. Regular review sessions, KPI tracking, and continuous improvements ensure your compliance stays bulletproof.
Ready to Bulletproof Your Vendor Compliance?
Get Started TodayThe MYND Advantage
Experience. Expertise. Trust.
We bring over 20 years of experience across industries with the goal of delivering end-to-end compliance services tailored to each customer's unique needs. Backed by a seasoned team of compliance experts and cutting-edge technology, we transform how companies from all over the world approach regulatory management while navigating the domestic compliance environment.
End-to-end Expertise
We handle every aspect of compliance, from licensing and registrations to audits and reporting. Our deep domain knowledge ensures that every requirement under laws such as the CLRA Act, Minimum Wages Act, and Acts governing statutory contributions compliances is meticulously addressed.
Technology-driven Solutions
Our proprietary tools and platforms simplify compliance management:
- Compliance Dashboards
- Automated Audit Tools
- Document Management Systems
Tailored Solutions
We understand that compliance needs vary across industries and states. Our solutions are customized to meet your requirements, ensuring localized compliance while maintaining national standards.
Proven Track Record
For a portfolio of clients across sectors, MYND has consistently delivered measurable results, including reduced compliance risks, seamless audit processes, and improved operational efficiency.
Ready to Transform Your Vendor Compliance?
Take the first step toward zero-risk, audit-ready vendor management. Book a free consultation with our compliance experts and discover how MYND can safeguard your business.
Your Questions, Answered
What is vendor compliance?
Vendor compliance pertains to the adherence of contractors to relevant labor laws and regulatory standards. Vendor compliance audits ensure that vendors fulfill the legal obligations concerning quality, safety, and ethical practices. Effective vendor compliance enables organizations to maintain operational integrity, mitigate risks, and avoid potential penalties imposed on the Principal Employer.
Why are vendor audits crucial for Principal Employers?
Vendor audits are essential for many essential requirements such as:
- Ensuring adherence to labor laws and regulations
- Identifying and mitigating potential compliance risks
- Preventing financial losses due to non-compliance penalties
- Upholding fair labor practices and corporate ethics
What is the difference between internal and third-party audits?
Internal audits are conducted by an organization's internal audit team to assess process effectiveness, uncover inefficiencies, and identify risks. Third-Party Audits are more effective for risk mitigation as they provide an unbiased assessment of a vendor's compliance with regulations.
What do vendor compliance services include?
Our vendor compliance services include:
- Periodic audits of vendor compliance documents
- Risk assessments
- Corrective action plans in case of non-compliance
- Ongoing support to ensure adherence to applicable laws
Do you provide a compliance checklist for vendors?
Yes, we offer a customizable compliance checklist tailored to your organization's specific requirements and industry standards.
How often are vendors audited?
The audit frequency depends on regulatory requirements and industry standards. However, for better control and compliance, we recommend conducting audits on a monthly or quarterly basis.
Do you offer any software or platform for compliance tracking?
Yes, we utilize our in-house compliance management platform, ACT, to track vendor documentation, risk scores, audit results, and audit histories.
How do you ensure vendor data security?
Absolutely! We follow strict data privacy and security protocols, including:
- Data encryption to protect sensitive information
- Access controls to ensure only authorized personnel can view data
- Secure cloud storage for safe data management
