End-to-End Touchless Accounts Payable (AP) Processing Designed by Experts, Perfected with AI
Comprehensive AP transformation software providing complete invoice lifecycle management from capture to payment
- Template-Free Invoice Processing
- Vendor Self-Service Portal
- Automated 2-Way/3-Way Matching
- Seamless ERP Integration
- Real-Time Analytics Dashboard
- Bill of Entry (BoE) Management
Comprehensive Accounts Payable Transformation Software Designed by Experts, Perfected with AI
MYNDAPX is comprehensive AP transformation software that provides a complete invoice lifecycle management platform from capturing invoices to validating, matching, processing, and preparing payments.
With the perfect blend of deep domain expertise and advanced AI-powered capabilities, MYNDAPX delivers simple, configurable, and complete procure-to-pay automation that ensures only legally valid invoices are paid.
Six Core Capabilities at the Heart of MYNDAPX
Advanced AI technology combined with deep domain expertise delivers intelligent automation across every stage of the AP process
1. Intelligent Document Processing (IDP)
Process documents accurately without templates using AI and ML
- AI-based extraction understands document context
- Handles any and all template formats without pre-configuration
- No weeks spent on vendor-specific templates
- Adapts to format changes automatically
- Processes unstructured and semi-structured invoices
- Multi-language and multi-currency support
2. Vendor Self-Service Portal
Create digitally mediated and collaborative workflow with all vendor interactions
- Self-registration with automated KYC validation
- Document upload center for compliance certificates
- Real-time invoice and payment status tracking
- Digital invoice submission with instant validation
- Query management and communication channel
- Payment schedule and history visibility
- Reduces vendor queries significantly
3. Flexible Workflow Engine
Never worry about changing structures, policies or regulations
- Complex approval workflows with zero coding
- Multi-level hierarchies and amount thresholds
- Email-based approval capability
- Delegation and out-of-office routing
- Department-specific workflows
- Adapts to evolving business rules
4. Seamless ERP Integration
Touchless connection with your financial systems
- SAP (ECC and S/4HANA)
- Oracle EBS and Microsoft Dynamics
- Tally and custom ERP systems
- API-based bi-directional data sync
- Real-time and batch processing options
- Automated journal entry posting
5. Real-Time Analytics Dashboard
Make informed process optimization decisions
- Real-time metrics and actionable insights
- Customizable dashboards for different roles
- Cash flow forecasting and payables visibility
- Vendor performance analytics
- Processing efficiency metrics
- Early payment discount tracking
6. Unique Bill of Entry (BoE) Solution
Powered by ML-based extraction engine for seamless import management
- Auto-extracts import-related custom BoE data
- Tracks import license consumption and assessable value validation
- Matches aggregated invoice values with material receipts (MRN) in ERP
- Creates accounting entries based on product categories
- Enables real-time analytics and insights for improved import decision-making
The Accounts Payable Challenge
Manual AP processes drain resources and create compliance risks. Organizations struggle with mounting invoice volumes, manual data entry, complex validation requirements, and vendor management challenges. Finance teams spend countless hours on repetitive tasks while errors and compliance risks persist. Companies need intelligent automation to transform AP from a cost center into a strategic advantage.
1. Manual Invoice Processing
Data entry, validation, matching, and routing consume hours of valuable time while introducing errors and bottlenecks
- Data entry burden with time-consuming and error-prone manual work
- Multi-channel chaos from email, portal, fax, and paper
- Template dependency requiring OCR templates for each vendor
- Routing delays slowing down approval processes
- Exception handling requiring manual intervention
- Resource drain needing large teams to keep up
2. Compliance & Validation
Tax regulations, duplicate payments, validation rules, and audit trails require constant vigilance and create compliance risks
- Tax compliance across complex jurisdictions
- Vendor validation ensuring credentials are current
- Duplicate payments causing costly double payments
- Business rules validation for policies and controls
- Audit trail requirements for complete documentation
- Payment errors from manual processing
3. Vendor Management
Onboarding vendors, managing KYC documents, handling queries, and maintaining relationships is administratively burdensome
- Onboarding delays creating business friction
- Vendor query management consuming AP team time
- Scaling limitations preventing growth
- Fraud risk from manual process vulnerabilities
- Integration complexity connecting multiple systems
- Missed opportunities with no cost optimization visibility
Data Quality and Visibility Issues
Lack of visibility and poor data quality hamper decision-making
No Real-Time Visibility
Cannot see the current state of payables
Poor Cash Flow Forecasting
Cannot predict cash requirements accurately
Scattered Data
Information spread across multiple systems
No Analytics
Cannot analyze spending patterns and optimize
Inconsistent Data
Different systems show different numbers
Slow Reporting
Days or weeks to generate basic reports
The APX Process: Five Steps to AP Success
Streamlined workflow from vendor onboarding to payment processing
Vendor Onboarding and Management
- Vendor Digital KYC: PAN, GST, and bank account validation for India
- Digital Document Repository: Self-service portal for document submission
- Vendor Profile Management: Maintain multiple bank accounts and tax registrations
- Communication Management: Integrated vendor communication channel
- Performance Tracking: Vendor performance metrics and analytics
- Duplicate Prevention: Automated checks for duplicate vendors
Purchase Request and Order Creation
- Online PR Creation: Create purchase requests with customizable templates
- Multi-Level Approval Workflows: Based on hierarchy and spending limits
- Automated PO Generation: From approved PRs, sent directly to vendors
- ERP Integration: Pull PO and MRN/SRN from existing ERP systems
- Delegation Support: Automatic routing to alternate approvers when needed
- Vendor Master Integration: Seamless integration with ERP vendor data
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Invoice Receipt and AI Extraction
- Multi-Channel Invoice Receipt: Vendor portal, email, or system integrations
- AI-Powered Data Extraction: IDP engine extracts relevant fields automatically
- Automatic Validation: Against business rules and master data
- Exception Handling: Workflow for flagged invoices with color-coded fields
- Real-Time Processing: Track every invoice through the workflow
- Multi-Language Support: Process invoices in different languages
Invoice Validation and Matching
- Automated 2-Way/3-Way Matching: Invoice vs PO and GRN/MRN validation
- Configurable Matching Rules: Set tolerance levels for variances
- Exception Handling Workflows: Automated routing of discrepancies for review
- Duplicate Invoice Detection: Prevents duplicate payments automatically
- Variance Analysis: Detailed analysis of price and quantity discrepancies
- Partial Delivery Support: Tracks and matches partial deliveries with invoices
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Approval Workflow and Payment Processing
- Configurable Approval Workflows: Based on hierarchy, amounts, and business rules
- Email-Based Approval Capability: Approve directly from email notifications
- Automated ERP Posting: Approved invoices auto-post for payment
- Early Payment Discount Tracking: Optimize payment timing for savings (if subscribed)
- Payment Terms Management: Auto-calculates due dates and available discounts
- Invoice Hold and Dispute Management: Manage holds with reason codes and vendor communication
8-Week Deployment with Immediate Impact
Structured implementation process delivering measurable results
Discovery and Planning
Comprehensive assessment of current AP processes, pain points, and requirements. Solution design tailored to your specific business needs and workflow.
Configuration and Integration
System configuration including workflows, business rules, and approval hierarchies. ERP integration setup and testing with your existing systems.
Data Migration and Testing
Vendor master data migration with validation. User acceptance testing and workflow optimization based on feedback.
Training and Go-Live
Comprehensive user training for AP team and approvers. Go-live support with dedicated team. Post-implementation optimization and 24/7 support.
Tailored Solutions for Every Team
From finance teams seeking efficiency to CXOs driving strategic decisions, MYNDAPX delivers measurable value across organizations
Finance Teams
Streamline operations and reduce costs
- Reduced invoice processing costs
- Higher vendor satisfaction and better relations
- Improved cash flow insights, scheduling and forecasting
- 100% compliance with tax regulations, internal policies and audit requirements
- Increased operational efficiency and reduced processing time
- Elimination of duplicate payments and late payment penalties
- Reduced administrative burden, increased strategic bandwidth
Procurement Teams
Enhanced vendor management and negotiation power
- Increased transparency and streamlined vendor management
- Improved vendor relationships
- Better negotiation terms with transparency
- Solution offering along with bill discounting - integration out of the box with our entity
CXOs and Process Owners
Strategic insights and operational scalability
- Data-driven decision-making for vendor selection, payment optimization, and process improvements
- Significantly increased operational scalability and minimized additional investments
- Visibility to payables data and vendor analytics
- Improved ESG impact
Tailored AP Automation for Your Industry
Whether you're in manufacturing, hospitality, telecom, e-commerce, IT, healthcare, or BFSI, our comprehensive AP automation adapts to your unique requirements
Manufacturing and Industrial
Complex supplier networks, multiple plants, high invoice volumes
- Automatic GRN matching with invoices across multiple plants
- Handling of varying tax structures and compliance requirements for each manufacturing location
- Integration with material management systems for seamless PO/GRN invoice matching
- Centralized visibility into spending across plants and supplier categories
- Management of capital expenditure invoices with multi-level approval workflows
Hospitality & Food Chains
Mountains of invoices for supplies, consumables, and services at multiple locations
- Location-wise tracking of expenses and vendor performance
- Automated validation of pricing against contracted rates
- Real-time budget monitoring and cost centre allocation
- Integration with inventory management systems
- Standardized processing across all chain locations
Telecom & Infrastructure
Complex vendor ecosystems for network equipment, maintenance, and infrastructure development
- Management of milestone-based payments for infrastructure projects
- Handling of rental and recurrent payment invoices
- Complex approval workflows based on project hierarchies
- Integration with project management systems
- Automated reconciliation of service level agreements
E-commerce & Retail
Multiple store locations, numerous vendors, and high transaction volumes
- Automated matching of delivery challans with invoices
- Store-wise expense tracking and reporting
- Integration with point-of-sale and inventory systems
- Management of both merchandise and indirect expense invoices
- Real-time budget tracking across locations
IT & ITES
Software licenses, contractor payments, and service agreement invoices with compliance requirements
- Management of subscription and license-based invoices
- Handling of contractor and timesheet-based billing
- Multi-currency processing for global operations
- Integration with timesheet and project management systems
- Automated validation of rate cards and service agreements
Healthcare & Pharma
Medical supplies, equipment, and services with regulatory compliance
- Handling of both inventory and non-inventory purchases
- Management of equipment maintenance and service contracts
- Integrations with hospital management systems
- Compliance with healthcare-specific regulations
- Department-wise budget tracking and reporting
Why Choose MYNDAPX
See how MYNDAPX compares to traditional OCR solutions
Requirement
MYNDAPX
AI-Powered AP Automation
Traditional OCR
Legacy Systems
Work Smarter, Not Harder
Take Control of Your AP Processes Today
Frequently Asked Questions About MYNDAPX
Everything you need to know about our AP automation platform. Don't see your question? Contact our team for detailed answers.
What is the typical ROI timeline for implementing MYNDAPX?
Organisations typically see ROI within 6-8 months of implementation. The ROI is driven by reduced processing costs, elimination of late payment penalties, capture of early payment discounts, and improved staff productivity. Factors affecting ROI include current processing volumes, manual intervention level, and error rates.
How does MYNDAPX ensure data security and compliance?
The system employs multiple layers of security, including encryption, role-based access control, and audit trails. It complies with industry standards and maintains various security certifications. Regular security audits and updates ensure ongoing protection of sensitive data.
What ERP systems does MYNDAPX integrate with?
MYNDAPX integrates with all major ERP systems, including SAP, Oracle, Microsoft Dynamics, and custom solutions. The integration is handled through secure APIs and can be configured to meet specific requirements.
How long does implementation typically take?
Standard implementation takes 8 weeks, including configuration, integration, and user training. The timeline can vary based on the complexity of the requirements and the level of customisation needed.
What support is provided post-implementation?
Comprehensive support includes 24/7 technical support, regular system updates, user training, and dedicated account management for ongoing optimisation.
Can the system handle multiple currencies and tax requirements?
MYNDAPX supports various currencies and handles complex tax requirements across jurisdictions. It automatically applies appropriate tax rules and currency conversions.
How does the system handle exceptions and discrepancies?
Exceptions are automatically routed through configured workflows for resolution. The system provides tools for quick resolution and maintains a complete audit trail of all actions.
What is the system's processing capacity?
The system can handle over 100,000 daily invoices and scales based on demand. Its cloud architecture ensures consistent performance regardless of volume.
How does vendor onboarding work?
Vendors can self-register through the portal. The system validates their information against government databases and routes for internal approval based on configured workflows.
What kind of reporting capabilities are available?
The system provides standard reports, customisable dashboards, and the ability to create custom reports. Real-time data is available for analysis and export.
How does the system handle document storage and retrieval?
All documents are stored securely in the cloud with easy search and retrieval capabilities. Storage duration can be configured based on compliance requirements.
What makes MYNDAPX different from other AP automation solutions?
MYNDAPX combines comprehensive process coverage, advanced technology, and deep domain expertise to deliver superior results. The vendor portal and intelligent processing capabilities set it apart from traditional solutions and make it one of the trusted accounts payable software for various industries.
Can AP automation software prevent duplicate payments?
MYNDAPX includes advanced duplicate detection algorithms that identify potential duplicate invoices at submission and approval stages. Our accounts payable automation software prevents duplicate payments through intelligent matching and validation processes, eliminating financial leakages and payment errors.
